Controller

Hybrid in Grand Rapids, Michigan

Summary:                                  

Primary responsibility for all activities related to monthly financial statement preparation and analysis, according to US GAAP, certain compliance matters, and other duties assigned by the FD.      

                                                                                                                                    

Responsibilities:                     

Ensure that the steps necessary to complete the monthly closing are completed on a timely basis.

 

Prepare the monthly internal financial statements and other reports required for the financial review of the FD and management.

Work with the Accounting team to ensure that all relative balance sheet accounts are reconciled on a monthly basis and that account reconciliations are organized in a central location.

Maintain an internal accounting control system to safeguard the Company’s assets.

Analyze monthly project forecasts and adjust data in the ERP system (SAP) for actual and planned costs and planned revenue and work with project managers to update data in SAP.

Prepare job margin reports and analyze job margins for corrections or explanations of outliers.

Prepare cost center summary reports for managers monthly to illustrate the expenses incurred and the direct labor utilized.

Analyze cost center expenses monthly to make corrections or explain deviations from the forecast to the FD.

Collect labor data and prepare reports to illustrate the utilization of direct labor to the FD.

Analyze job costing to accrue for outstanding expected costs and warranty on finalized jobs and ensure costs are applied correctly to the accruals.

Execute accounting transactions in SAP for percentage of completion and project work in process, foreign currency valuation, depreciation, recurring journal entries, and non-standard transactions that may occur (e.g. accruals).

Review and post payroll journal entries to ensure accuracy of expense postings in SAP. Process payroll on an as needed basis.

Assist staff within a variety of areas, including questions relating to SAP, Excel, projects and accounting.

Work with project managers to understand the data regarding their projects, assist in job setup and movements of planned costs in SAP; adjust actual costs as requested because of these communications.

Assist FD by gathering data for preparation of annual planning documents and semi-annual forecasts; maintain the files and enter the forecasts into the financial reporting system.

Prepare monthly cash flow projections for review with FD.

Provide data and reports to the tax accountant for company tax filings; process the filings and tax payments provided by the tax firm.

Manage the annual financial audit and state tax audits, ensuring all requested data, reports, analysis and explanations are provided in a timely manner to ensure successful on-time audit results. Maintain the audit records in an organized fashion for each individual audit.

Assist the Accounting Manager, as needed, with on-line filing of sales and use tax returns and electronic funds transfers to pay the tax obligations in multiple states.

Manage the state requirements for registration and licensing.

Report the company order intake for new jobs.

Initiate a physical inventory count of spare parts on an annual basis in preparation of year end and at interim if necessary. Provide the reports needed by the spare parts department to accomplish the count, analyze the results and oversee that any needed adjustments are made to the inventory in SAP.

 

 

Travel Requirements:           

None

 

Qualifications/Skills:            

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Language Skills:                       

Excellent written and verbal communications skills are essential. The ability to read, analyze and interpret accounting information is required. Must be able to effectively present information to project managers and department heads. 

 

Reasoning Ability:                  

Ability to define problems, collect data, establish facts, and draw valid conclusions. 

 

 

 

Education/Experience:        

Bachelor degree in Accounting and a minimum of ten years of industry experience, at least five of which being in a senior role.

 

Other Skills/Abilities:           

Strong Excel skills, including use of pivot tables, and knowledge of US GAAP, knowledge of project (construction type activities) accounting. Although not required, SAP experience is preferred.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and activities may change at any time with or without notice.                    

 

AAP/EEO Statement

viastore Systems, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, viastore Systems, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

viastore Systems, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of viastore Systems, Inc.’s employees to perform their job duties may result in discipline up to and including discharge.